Administrative Assistant - Deli/Bakery

The Company

Ingles Markets began in 1963 as a single supermarket and has since grown into a regional grocery store chain with just under 200 retail locations operating in 6 southeastern states, a 1.6-million-square foot distribution center, two truck fleets, and a milk processing plant. Ingles Markets’ headquarters and distribution center are located just 15 minutes outside of Asheville, NC in the town of Black Mountain.

The Team

We are a lean team that services 27,000 employees across 6 states. We work hard as a collective to ensure everything is accomplished, even if it is not in our job description. While we do take things seriously, we like to have fun while we are doing it, so we can create the most impact and difference in our community.

The Position

The Administrative Assistant for Deli/Bakery is responsible for assisting in the day-to-day operations of the deli and bakery departments. The associate works closely with the VP and merchandisers, providing support in tasks associated with ordering, maintenance, inventory, price guides, and vendor information.

Key Responsibilities

• Allocate any close-dated products to stores.
• Assist stores in obtaining the necessary items and materials for their operations.
• Create and distribute order books, price books, inventories, and supplies to all stores on a monthly basis.
• Create purchase orders and ensure they are sent to the applicable vendors and manufacturers.
• Distribute weekly movement reports to buyers, VPs, and other applicable personnel.
• Establish new items for Deli/Bakery.
• Participate in administrative duties, including but not limited to filling merchandiser bags and placing in-store mail.
• Prepare and send purchase orders to vendors and notify them of any delinquent purchase orders.
• Prepare various spreadsheets for scanning data.
• Prepare weekly sales report percentages for the department.
• Process scan movements as needed.
• Research, address, and resolve issues with incorrect retailers, zones, locations, and tags.
• Respond to correspondence concerning DSD service issues, customer requests, customer complaints, appointment requests, etc.
• Prepare weekly price changes, Deli/Bakery ads, and bill backs for ads, and send them to stores.
• Review the Deli/Bakery portion of the circular and add a sample each week for advertising purposes.
• Verify that trucks are received and dates on products are within set guidelines.
• Respond to all correspondence promptly and courteously.
• Perform all other duties as assigned.

The Ideal Candidate:

• A High School Diploma or equivalent is required.
• Fluent in Microsoft Office software, with emphasis on Word and Excel.
• Strong organizational, time management, and prioritization skills.
• Have a high attention to detail.
• Excellent written and verbal communication skills are required.
• Strong interpersonal skills.
• Must be creative and willing to pursue new ways to improve the organization.
• Must be flexible and able to adapt to changing needs, especially during times of high volume and/or stress.