Senior Administrative Assistant

The Company

Ingles Markets began in 1963 as a single supermarket and has since grown into a regional grocery store chain with just under 200 retail locations operating in 6 southeastern states, a 1.6-million-square foot distribution center, two truck fleets, and a milk processing plant. Ingles Markets’ headquarters and distribution center are located just 15 minutes outside of Asheville, NC in the town of Black Mountain.

The Team

We are a lean team that services 27,000 employees across 6 states. We work hard as a collective to ensure everything is accomplished, even if it is not in our job description. While we do take things seriously, we like to have fun while we are doing it, so we can create the most impact and difference in our community.

The Position

The Administrative Assistant for the Produce Department duties consist of daily phone contact with stores and merchandisers; assisting produce buyers with purchase orders, manifests and freight bills to help keep them up to date on arriving product.

Key Responsibilities:

• Answer phone calls, return voicemails, and respond to emails to provide customers with prompt and courteous service/assistance.
• Create, adjust, and prepare store orders, including regular orders/deliveries, add-on items, supply shipments, and force distributions.
• Maintain and adjust UPC’s in system and set up new items when necessary.
• Create, edit, and maintain purchase orders.
• Match purchase orders pricing manifests and any bills before sending to Accounts Payable.
• Communicate with vendors and enter deals in the system.
• Compile items for weekly ads.
• Distribute mail and memos to merchandisers/stores via store mail bags when needed.

The Ideal Candidate:

• Must have a High School diploma, or equivalent.
• Experience using SAP, preferred.
• Math skills are essential.
• Basic Computer skills, including Microsoft Office 365 Suite (i.e. Excel, Word, Outlook, etc.).
• Excellent time management and organizational skills.
• Ability to interact with a variety of people in a courteous and professional manner.